Procedures for EOT Activity Planning
Effective February 1, 2013, any education, outreach and training (EOT) activities at the 14 NEES equipment sites and at NEEScomm will be required to follow these procedures. (Site participation in the network-wide REU site activity is excluded from this policy.)
EOT at the 14 Equipment Sites:
These Activity Planning Documents must be submitted to NEEScomm for approval 2 weeks prior to the activity. Grouping of recurring activities (i.e. tours, etc.) can be requested in a single activity plan. Each year sites will update unique information for their site using the Activity Planning Document Template and Budget Worksheet to support their AWP submission. Please contact NEEScomm for information regarding a general description of these activities. General Assessment Tools are available to each site at: http://nees.org/education/assessment-and-evaluation.
NEEScomm will return the Activity Planning Document with a cover sheet (Activity Planning Document – NEEScomm Review) to each site within 5 business days of receipt. Copies of the Activity Planning Document TEMPLATE, NEEScomm EOT Activity Planning Document Evaluation Guidelines, and Activity Planning Document Budget Worksheet can be found at: http://www.nees.org/resources/5524.
- Equipment Site Activity Planning Document TEMPLATE
- Template for Activity Planning Document - NEEScomm Review
NEEScomm will use this document to record approved activity planning documents and budgets.
- NEEScomm EOT Activity Planning Document Evaluation Guidelines
This version of the Activity Planning Document provides comments/guidelines from NEEScomm that should help the sites in developing their Activity Planning Documents.
- Activity Planning Document Budget Worksheet
NEES sites should submit this Excel spreadsheet document with all of the budget items that are being requested.
NEEScomm must prepare an EOT Activity Planning Document - NEEScomm Review (i.e., one to two pages) of the proposed site activity that includes:
- justification for requesting support of the site EOT activity
- quality of the activity for the targeted audience
- quality of the assessment and evaluation plan and instrument
- how the activity broadens participation by underrepresented groups in STEM
- assessment of the qualifications of the staff to conduct the EOT activity
- appropriateness of the requested budget.
A sample of approved EOT Activity Planning Documents (from various activities) can be found at: http://www.nees.org/resources/5525
- Sample EOT Activity Planning Document - For a Single Event
- Sample EOT Activity Planning Document - For Combined Events from Annual Work Plan
General EOT Programs (presented at EOT ES meeting 2/12)
Many sites have general EOT programs that share the same goals, objectives, outcomes and potentially the same evaluation plan. Therefore, a general EOT Activity Planning document is generate for these programs along with an assessment plan. If a site has one of these programs, then they need to complete short Supplement document outline the unique features of their program. These general programs and documents include:
Per terms and conditions of the cooperative agreement:
All EOT sites and NEEScomm activity planning documents and review/evaluations made by NEEScomm must be made available to NSF during any site visit or upon request. For any EOT activity exceeding $30,000, the EOT site activity plan and assessment by the Awardee must be included in the Awardee's Quarterly Report submission.
NEEScomm shall obtain the written approval of the NSF Program Officer and Grants and Agreements Official prior to any expenditure of funds supporting any EOT activity or partnership exceeding $50,000.